20 Most Useful MS Word Shortcuts that will save your time

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Most of you use Microsoft Word pretty frequently in your day-to-day work and regularly use the “Ctrl+C” and “Ctrl+V” shortcuts to copy and paste in word. There are nearly thousands of combinations you might use; some are totally useful and some are not. Let’s be honest, memorising all of them would not be possible or efficient.


However, productivity is an important part of both personal and business life and I would like to help you improve your efficiency by sharing the most useful MS Word shortcut keys. This list is not comprehensive but these shortcuts save me the most time.


1. Double-click to any white space

Word is very good at keeping all your text lined up and organised, but sometimes you might want to break out of its rules and place text on a page wherever you feel like it. To do so, all you need to do is to double-click in white space and start typing.


2. Shift + F3 (Changes the case of any selected text)

This word shortcut is very useful when you want to toggle through the capitalization options. If you have a few lines of text in all uppercase and you want it to be in lowercase then this shortcut should make your life easier. First, select the text you want to change, then press Shift+F3. If you keep Shift held down and press F3 again, you’ll cycle between UPPERCASE, Title Case and lower case.


3. Ctrl + Enter (Inserts automatic page break)

Instead of using manual page break and trying to fix all pages accordingly, use page break and make your word editing life easier.


4. Ctrl + Shift + N (Applies the Normal style)

This removes the formatting of the selected text. Very handy when copying stuff from the web which has different formatting applied to the text than your document. This shortcut will remove all those formattings and make it consistent with the formatting of your document.


5. Ctrl + Shift + C (Copies the formatting of selected text)

This is very useful when you only want to copy the formatting of the text only and not the text itself. Use ‘Ctrl + Shift + V’ on a selected text to apply the formatting you just copied.


6. F4 (Repeats your most recent command)

Word remembers the last action you performed and pressing this shortcut will repeat that action. This is very handy when you have to apply some action repeatedly.


7. Ctrl + F6 (Cycles through all open Word documents)

When you have multiple word documents open this shortcut allows you to cycle through them. Use ‘Ctrl + Shift + F6’ to cycle back.


8. Alt + Shift + Left/Right arrow key (Creates headings)

Hold the Alt+Shift keys down and press the Left or Right arrow on the keyboard – Left arrow to create a main Heading or Right arrow to create a subheading. Alternatively, use ‘Ctrl+Alt+1’ to create a Heading 1, ‘Ctrl+Alt+2’ to create a Heading 2.


9. Double click and Triple Click (Select word or paragraph)

Double-click on a word to select it, triple-click to select the paragraph. Ctrl+Click to select a sentence.


10. Alt + drag the mouse vertically (Make a vertical text selection)

Really useful when you want to select some texts/words vertically


11. Ctrl + 0 (Applies or removes 12 points of space above the current paragraph)

If you want to improve readability by adding some space above a line then this shortcut should do it.


12. Shift + Left/Right Arrow keys (Selects text character by character)

When you have selected some text using your mouse and you missed a few characters, this shortcut can save you without having to deselect and reselect again.


13. Ctrl + drag (Copies the selected text or object)

This shortcut allows you to copy a picture for example and drop it exactly where you want it easily.


14. Ctrl + F (Navigation - Opens the Find tab)

Use this shortcut to open the find tab when you want to search of a text in word.

Use ‘Ctrl + H’ if you want to use find and replace